MEETING VENUE
CWRT MEETING VENUE SURVEY ANALYSIS
Changing venues rarely results in positive things for a CWRT. In most instances of venue changes, member levels fade due to the distance, the unknowns of parking, meals, etc., and members re-evaluating their dedication to the organization. Thus, it is important that when leadership chooses a meeting venue that the process is open and as transparent as possible.
Proven Practices
We received 74 responses of CWRT leaders. Nearly 95% said that they meet in one place. A majority meet in a venue that serves food. Others meet in community venues, i.e., senior centers, community colleges, town hall, etc. Some meet in privately owned venues, such as a country club, hotel, church organization, etc.
Half have a contractual obligation, and the other half does not. Obligations includes number of meals, attendees, setup/tear down, and limitations on sales, food/drink, notifying the number of meals, limited meeting duration, etc. Some donate a certain amount annually based on their relationship with the venue owner.
In terms of actual cost to the CWRT, most pay $50 or less. Only about 6% pay $300 or more per meeting. And, over 90% are satisfied with the meeting arrangement and will not be seeking another arrangement in the coming season.
Half have a contractual obligation, and the other half does not. Obligations includes number of meals, attendees, setup/tear down, and limitations on sales, food/drink, notifying the number of meals, limited meeting duration, etc. Some donate a certain amount annually based on their relationship with the venue owner.
In terms of actual cost to the CWRT, most pay $50 or less. Only about 6% pay $300 or more per meeting. And, over 90% are satisfied with the meeting arrangement and will not be seeking another arrangement in the coming season.
